Office Assistant - Jos (Fulltime)

Description

Job Overview: We are looking for an experienced and detail-oriented Executive Assistant to support the Executive Director and other senior leaders in the organization. The successful candidate will play a crucial role in ensuring the smooth operation of executive functions, managing communication, and facilitating effective decision-making processes.

Details

Job Overview: We are looking for an experienced and detail-oriented Executive Assistant to support the Executive Director and other senior leaders in the organization. The successful candidate will play a crucial role in ensuring the smooth operation of executive functions, managing communication, and facilitating effective decision-making processes. Duties and Responsibilities: Manage and coordinate the executive's calendar, scheduling meetings, appointments, and travel arrangements. Prioritize and organize daily activities to optimize efficiency. Serve as the primary point of contact for internal and external stakeholders. Draft, proofread, and edit emails, reports, and other communications on behalf of the executive team. Coordinate and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings, take notes, and provide follow-up summaries as needed. Arrange travel logistics, including booking flights, accommodations, and ground transportation. Prepare travel itineraries and ensure timely travel reimbursements. Organize and maintain electronic and physical files, ensuring easy accessibility for the executive team. Manage confidential and sensitive information with discretion. Assist in prioritizing tasks and managing deadlines. Anticipate needs and proactively address issues to ensure smooth operations. Assist in the planning and coordination of events, conferences, and workshops. Liaise with vendors and partners for event logistics. Required Skills and Experience: Bachelor's degree in Business Administration, Public Administration, or a related field. Proven experience as an executive assistant or in a similar administrative role. Experience working in a non-profit or educational setting is a plus. Strong organizational and multitasking skills. Ability to handle multiple priorities and meet deadlines. Excellent verbal and written communication skills. Ability to communicate effectively with diverse stakeholders. Ability to handle sensitive information with discretion and maintain confidentiality. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Familiarity with virtual meeting platforms. Strong problem-solving skills and the ability to make decisions in the absence of clear instructions. Ability to work collaboratively in a team-oriented environment. Positive attitude and willingness to take on various responsibilities. How to Apply: Interested candidates should fill the form provided HERE. Please note that only shortlisted candidates will be contacted. Application Deadline: January 29th, 2026